That might be true for most of you who are part of the end of the supply chain; importer, EU based brand-owner, retailer, e-tailer.
ProductIP is web-based for a reason. It facilitates two supply chain collaboration models that can co-exist next to each other perfectly, even for the same supplier. In the first route, you create a technical file at your expense and invite the supplier to upload compliance evidence. Then, you review the information; you organise it and use it to sign off the technical file.
The alternative is that you send a file request to a supplier. Now they have to make a file at their own expense. Now they are confronted with the reality of a comprehensive and monitored requirement list. They have to collect information from their suppliers as well as internally. They have to review it, organise it and sign off on it. These are, after all, manufacturing tasks. The result is a technical file that they can share with you. This sharing is free for both sender and receiver.
You can add your part of the evidence such as inspection results, generate proper EU Declarations of Conformity (CE Declarations) and other documents. We monitor the original and the shared copy to ensure that there cannot be a dispute about timely acting upon regulation changes. Manufacturers are doing what they should be doing, their customers reviewing if they are doing it properly, managing performance—the ideal situation.
Of course, clever OEM manufacturers don't wait for a file request to arrive; they tell their customers that a ProductIP Technical File is available in product quotations.
"Can you not make the Bill of Material - CHAMP - part of the invite process?"
We already have this option. It is called File Request. Push the work to where it should be done based on supply chain role, information and capacity availability.