A guide into stress-free product compliance

Technical files worldwide

Introduction

Dealing with the process of product compliance of non-food consumer goods is foremost an information challenge. ProductIP has set the standard for this process for those dealing with the EU market. With the new Base files, they now offer a solution for all other regions worldwide. 

Summary

The new Base file functionality launched by ProductIP means that companies dealing with non-food consumer goods now have a single solution for all their product compliance efforts. 

What it's about

The EU new legislative framework for non-food consumer products is not easy to understand for those working in manufacturing, retail or trade. ProductIP has changed that by converting this complex information into a clear Q&A that starts with what you do know: the product. The result, a comprehensive and monitored requirement list. Created within minutes at an unrivalled price and the basis for collecting, reviewing and organising compliance evidence from the supply chain. Now the same is possible for other economic regions worldwide with the new Base files.

These base files offer a requirement list with all the placeholders needed. Additionally, you get risk assessment forms that cover the various tricky aspects of the product category. These are in the Verifeyer format enabling you to fill them out via tablets or even smartphones. You can also assign that task to your supplier. Signed off reports and other compliance evidence return to the technical file automatically. No more lost information in cluttered e-mail boxes. Always a clear status on the progress. Well organised documentation. An instant standard operating procedure for your team.

These Base files do not have the level of detail to standard as the EU files have. This part should be filled in preferable by third-party testing anyway. The collaboration with them will be very efficient now that you have organised all the documents and risks so clearly. 

Users working on Base files will still benefit from MatchIT, the tool matching compliance evidence automatically, from our dedicated document viewer with built-in redaction tool, and from many other functions, just as when making files for the EU market.  

Base files are available for Pay As You Go and Enterprise users. Additional services such as Organize, Review and FAST are also available.

Downloadable resource:

Base files explained - PDF

Base files Explained

The available product groups and economic zones for base files will expand gradually. We Start with USA, Canada, Mexico, Australia and New Zealand, followed almost instantly with nine East European (Eurasia) countries. Step-by-step we will add other markets.

  BASE FILES EXTENDED FILES
Geographical scope Rest of World European Economic Area
Requirement list Generic product families Specific product with detailed Q&A
Monitoring the relevancy of the file for a re-order Validity of documents only. Based on metadata Daily check on relevancy of requirements as well as validity of documents based on metadata.
And many other useful ProductIP functionalities

Web based supply chain collaboration

Verifeyer smart risk assessment forms.

Document viewer with built-in redaction tool

Share information with customers, end-users, authorities.

Supplier dashboard

Measure the performance of your suppliers and your team.

And more, much more

Question and answers

Question: Why is there no reference to product specific standards in base files, like in Extended files for the EU?

Answer: The basis of the legal framework for the EU is so that when you follow the correct procedures and use harmonised standards where available there is an assumption of
compliance. For other economic regions the legal framework is complexer and with different liabilities for you, and for us. Our advise for accessing those markets is to
always cooperate with an independent 3rd party as it is their business to type test products against national requirements/standards. The base files help you to organise
and review compliance evidence and make the collaboration with 3rd party service providers, as well as with suppliers, end users, customers and authorities efficient.

Question: Can I add product specific standards as placeholder in the base files?

Answer: Yes you can select requirements from our database and add them manually to the file. If you have more similar products our clone function will help you to create files for similar products. Note that we do not monitor the status of manually added requirements; not in base files, not in extended files.

Question:  Can I combine a file for Europe with a base file for another region?

Answer: No you cannot. you can copy paste documents using the clipboard functionality that is build into the platform.

Your market or base file not available? Let us know via expert@productip.com